Robot Vacuum Suppliers in Suzhou China
RFQ Status: URGENT – Time Sensitive
Project Code: URGENT-DDP-2026-V1
Date: June 8, 2026
Buyer Profile: Cross-border E-commerce Operator (Amazon FBA / TikTok Shop)
Logistics Requirement: DDP Sea Freight (Door-to-Door)
Initial Quantity: 500 Units (Trial Run)
1. Urgency & Project Background
We are writing to solicit an immediate quotation for a Robot Vacuum with Auto-Empty Station. This is an urgent procurement request driven by a recent viral trend on TikTok Shop and an unexpected stock-out of our Amazon FBA inventory.
We require a supplier who can guarantee stock availability and has extensive experience in DDP (Delivered Duty Paid) shipments to both the USA (Los Angeles gateway) and the EU (Poland gateway). Speed is our top priority; we cannot afford lengthy mold modifications or raw material waiting periods.
The target is to have goods delivered to our warehouses before August 15, 2026, to capture the back-to-school and early Q4 shopping surge.
2. Technical Specifications (Focus on Auto-Empty Feature)
The core selling point of this SKU is convenience. Therefore, the Auto-Empty Station must be robust and reliable.
| Component | Specification Requirement | Priority |
|---|---|---|
| Vacuum Unit | LDS Navigation, 3000-4000Pa Suction, 5200mAh Battery | Mandatory |
| Auto-Empty Station | 2.5L – 3L Dust Bag, Self-sealing mechanism | Mandatory |
| Mopping | Vibrate Mopping or Rotating Mops (OZMO style) | Highly Preferred |
| Connectivity | Tuya Smart / Smart Life App, Alexa/Google Compatible | Mandatory |
| Obstacle Avoidance | Infrared + AI Recognition (To avoid pet waste/cables) | Critical for TikTok Demos |
| Dust Bag Seal | Must be Anti-leak and Odor-lock | Essential for US/EU market |
| Noise | Station suction noise < 75dB | Important for reviews |
3. Compliance & Certification (Must-Have)
Due to the inclusion of a high-voltage charging base and lithium batteries, compliance is strictly enforced.
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For USA (Los Angeles Bound):
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FCC ID (Part 15B) – Must be printed on unit.
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UL 1647 / ETL – Critical for Amazon listing safety checks.
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Prop 65 Warning – Must be present on packaging if applicable.
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For EU (Poland Bound):
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CE (LVD/EMC) – EN 60335-1, EN 62233.
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RoHS 3 – Full compliance.
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ERP Energy Label – Must be Class A-C.
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UKCA – If shipping to UK via Poland hub.
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4. Commercial & Logistics Terms (DDP Focus)
We are looking for a turnkey solution. We do not have a freight forwarder for this specific lane; we rely on the factory to manage the entire logistics chain.
| Term | Requirement Detail |
|---|---|
| Trade Term | DDP Los Angeles, USA AND DDP Katowice, Poland |
| Shipping Method | Sea Freight (Fast Boat) – Estimated transit time max 35 days. |
| Target Price | $135.00 – $155.00 USD (All-Inclusive) |
| Includes | Product cost, domestic China transport, export docs, sea freight, import duties, customs clearance, and last-mile delivery to warehouse. |
| Payment | 50% deposit via T/T, 50% balance against Proof of Delivery (POD) to warehouse. |
| Packaging | Retail box + Strong Export Master Carton (5-ply). Must withstand ocean freight. |
5. Quality Assurance & Risk Mitigation
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Stock Availability: Must confirm stock status immediately. If out of stock, provide the fastest production schedule.
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Pre-shipment Video: Supplier must provide a video showing all 500 units being packed and sealed in the container.
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Customs Hold Risk: In case of customs seizure or delay exceeding 10 days due to incorrect documentation provided by the factory, the factory must bear liquidated damages of 2% of the total order value per week.
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Warranty: 12 months. Supplier must provide 2% free accessory kits (dust bags, mop pads, side brushes) with the shipment.
6. Requested Documentation
Please respond ASAP with:
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Stock Check: Confirmation of 500 units ready-to-ship or earliest production date.
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Photos: Clear HD photos of the actual product and packaging.
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Quotation: All-inclusive DDP price breakdown for LA and Poland.
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Certificates: Scanned copies of FCC/CE/UL/ETL.
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References: Contact info of 2 clients you have successfully shipped DDP to in the last 6 months.
7. FAQ (Critical Response Guide)
Please answer these directly to speed up evaluation.
Q1: Do you have stock of the auto-empty model? If yes, where is it located?
We need to know if the goods are in Shenzhen, Yiwu, or elsewhere. Proximity to the port is a factor.
Q2: What is your experience with DDP to Poland? Which broker do you use?
Poland customs can be strict. We need assurance that your agent knows how to handle the IOSS (for orders <€150) or standard import procedures for goods >€150.
Q3: Can you provide the ERP label and test report immediately?
We cannot wait 2 weeks for testing. We need existing reports for the exact model number.
Q4: How do you pack the station to prevent damage?
The auto-empty station is bulky. We have seen cases where the plastic tabs break during sea freight. Please detail your internal packaging protection (foam, cardboard inserts).
Q5: What is the HS Code you plan to declare?
We need to verify the duty rate. Please suggest the correct HS code for the robot + station combo.
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